1. INTRODUCTION

At Tiara and Tuxedo Events Incorporated, we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data when you interact with our services, including events, registrations, and communications.

  1. DATA COLLECTED

DATA HANDLING

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, and payment details when you register for an event.
  • Event-Related Data: Information related to your participation, preferences, and feedback on our events.
  • Usage Data: Information on how you interact with our website and services, including IP address and browser type.

HOW WE USE YOUR INFORMATION

We use your information to:

  • Process your event registrations and payments.
  • Communicate important updates and information about events.
  • Improve our services based on your feedback and preferences.
  • Comply with legal obligations.

DATA SHARING AND ENCLOSURE

We do not sell or rent your personal information. We may share your data with:

  • Service Providers: Third parties who assist us in operating our events and providing services (e.g., payment processors, marketing services).
  • Legal Authorities: When required by law or to protect our rights and safety.

DATA SECURITY

We implement reasonable security measures to protect your information from unauthorized access, disclosure, or misuse. However, no method of transmission over the internet or electronic storage is 100% secure.

YOUR RIGHTS

You have the right to:

  • Access and correct your personal information.
  • Request the deletion of your data, subject to legal obligations.
  • Opt-out of marketing communications at any time.
  1. EMBEDDED CONTENT

At Tiara and Tuxedo Events Incorporated, we aim to create a welcoming and safe environment for all our guests and event organizers. This Embedded Content Policy outlines the guidelines for the use of embedded content, such as videos, images, and social media posts, during events hosted at our venue.

What is Embedded Content?

Embedded content refers to any media that is integrated into websites, presentations, or displays, including:

  • Videos (e.g., YouTube, Vimeo)
  • Images (e.g., Instagram posts)
  • Social media feeds (e.g., Twitter, Facebook)

Guidelines for Embedded Content

  1. Relevance: All embedded content must be relevant to the event and appropriate for the audience.
  2. Copyright Compliance: Ensure that all content is used in compliance with copyright laws. Obtain necessary permissions for any copyrighted material.
  3. Content Approval: Event organizers must submit all embedded content for approval at least 10 days before the event. This includes links to videos, social media posts, and any other media intended for display.
  4. No Offensive Material: Content that is discriminatory, violent, or otherwise offensive is strictly prohibited.
  5. Technical Requirements: Ensure that all embedded content is tested for functionality prior to the event. This includes checking that links work and media loads properly.
  6. Attribution: Properly attribute any third-party content as required by the original creator or platform.

Responsibility

Event organizers are responsible for ensuring that all embedded content complies with this policy. Any violations may result in content removal and potential penalties, including the cancellation of the event.

  1. COOKIES

At Tiara and Tuxedo Events Incorporated, we use cookies and similar technologies to enhance your experience on our website and ensure its proper functioning. This Cookies Policy explains what cookies are, how we use them, and your choices regarding their use.

What are Cookies?

Cookies are small text files that are stored on your device when you visit a website. They help the website recognize your device and store information about your preferences and past actions.

Types of Cookies We Use

  1. Essential Cookies: These are necessary for the website to function properly. They enable basic features like page navigation and access to secure areas.
  2. Performance Cookies: These cookies collect information about how visitors use our website, helping us improve its functionality. They provide insights into page visits, time spent on the site, and other analytics.
  3. Functionality Cookies: These cookies allow our website to remember your preferences (such as language or region) and provide enhanced, personalized features.
  4. Marketing Cookies: We may use these cookies to deliver advertisements relevant to you and to measure the effectiveness of our marketing campaigns.

How We Use Cookies

We use cookies to:

  • Improve website performance and user experience.
  • Analyze traffic patterns and user behavior.
  • Personalize content and advertisements based on user preferences.
  • Maintain security and functionality of the website.

Your Choices Regarding Cookies

  • Browser Settings: Most web browsers allow you to manage cookie preferences. You can choose to block or delete cookies. Please refer to your browser’s help section for instructions on how to do this.
  • Cookie Consent: When you first visit our website, you will be presented with a cookie consent banner, allowing you to acc
  1. WHO HAS ACCESS TO YOUR DATA

Internal Staff:

  • Event Management Team: Staff involved in organizing and managing events have access to data necessary for event planning and execution.
  • Customer Support: Team members who assist with inquiries and provide support to event attendees and organizers may access relevant data to assist effectively.
  • Marketing Team: Limited access for promotional purposes, ensuring compliance with privacy guidelines.

Third-Party Service Providers:

  • We may share your information with trusted third-party vendors who assist us in delivering our services, such as:
    • Payment processors
    • Email marketing platforms
    • Event management software providers
  • All third-party partners are required to comply with data protection regulations and maintain the confidentiality of your information.

Legal Authorities:

  • We may disclose your data when required by law or to protect our rights, safety, or the safety of others.
  1. THIRD PARTY ACCESS TO YOUR DATA

Trusted Service Providers

We may share your personal information with trusted third-party vendors that assist us in providing our services, including but not limited to:

  • Payment Processors: To securely process payments for event registrations.
  • Event Management Platforms: For managing registrations, attendee communications, and logistics.
  • Marketing Services: To help us promote our events and communicate with you.

Legal Compliance

We may disclose your information to comply with applicable laws, regulations, or legal requests, or to protect the rights, property, or safety of our venue, our guests, or others.

Data Analytics Providers

We may engage third-party analytics providers to help us understand how our website and services are being used, allowing us to improve your experience.

 

  1. HOW LONG WE RETAIN YOUR DATA

Event Registrations

Personal data related to event registrations will be retained for 3 years following the conclusion of the event.

Financial Records

Payment and transaction information will be retained for 3 years to comply with legal and financial regulations.

Marketing Data

Contact information for marketing purposes will be retained until you unsubscribe from our communications or request deletion.

Feedback and Surveys

Data collected from feedback forms and surveys will be retained indefinitely for the purpose of improving our services.

 

  1. SECURITY MEASURES
  1. Access Controls
    • Role-Based Access: Personal data is accessible only to authorized personnel based on their roles and responsibilities.
  2. Data Encryption
    • Sensitive data, such as payment information, is encrypted during transmission and storage to protect against unauthorized access.
  3. Regular Audits
    • We conduct regular security audits and assessments to identify and address potential vulnerabilities in our systems.

Emergency Procedures

  1. Emergency Plans
    • Comprehensive emergency plans are in place for various scenarios, including fire, severe weather, and medical emergencies.
  2. Communication
    • Clear communication channels are established to inform guests and staff during emergencies.
  3. Training and Drills
    • Regular training sessions and drills are conducted for staff to ensure readiness in case of an emergency.

Your Responsibilities

We encourage all guests and event organizers to be aware of their surroundings and report any suspicious behaviour or incidents to the authorities immediately.

 

  1. YOUR DATA RIGHTS

Right to Access

You have the right to request a copy of the personal data we hold about you. This includes information about how we use your data and who we share it with.

Right to Rectification

If you believe any of the information we hold about you is inaccurate or incomplete, you have the right to request that we correct it.

Right to Erasure

You have the right to request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected or if you withdraw your consent.

Right to Restrict Processing

You can request that we limit the processing of your personal data under certain conditions, such as when you contest the accuracy of your data.

Right to Data Portability

You have the right to request that we provide your personal data in a structured, commonly used, and machine-readable format. You may also request that we transfer your data directly to another organization where feasible.

Right to Object

You can object to the processing of your personal data based on legitimate interests or direct marketing purposes

 

  1. THIRD PARTY WEBSITES

External Websites

Our website may contain links to third-party websites, including ticketing platforms, promotional partners, and social media. These links are provided for your convenience and do not signify our endorsement of those websites or their content.

No Responsibility

We are not responsible for the content, privacy policies, or practices of any third-party websites. We encourage you to review the privacy policies and terms of service of any third-party site you visit.

Data Sharing with Third Parties

Information Collection

When you interact with third-party websites linked from our site, they may collect personal information from you. We do not control this collection and are not responsible for how these third parties use your data.

Third-Party Services

If you choose to use third-party services (e.g., ticketing or payment processing), please be aware that their data handling practices apply. We recommend reviewing their policies regarding data usage and privacy.

Security and Privacy

No Liability

While we strive to provide links to reputable third-party sites, we cannot guarantee their security measures. You access these sites at your own risk.

Your Data Protection

When using third-party services, ensure you understand their data protection policies, including how they collect, use, and store your personal information

 

  1. RELEASE OF YOUR DATA FOR LEGAL PURPOSES
  1. Legal Obligations

We may be required to disclose your personal information in response to a legal request, such as a subpoena, court order, or other valid legal process.

  1. Protection of Rights

We may release data to protect our rights, property, or safety, as well as the rights, property, or safety of others, including the enforcement of our terms and policies.

  1. Compliance with Regulatory Authorities

In certain situations, we may share information with regulatory authorities or law enforcement agencies as required by law.

Procedures for Data Release

  1. Verification of Requests

We will verify the legitimacy of any legal request before releasing any personal data. This may involve confirming the identity of the requester and the legal basis for the request.

  1. Minimization of Data Shared

We will strive to limit the scope of data released to only what is necessary to comply with the legal request.

  1. Notification

When permissible, we will notify you of any legal request for your personal data before disclosing it, unless we are prohibited from doing so by law.

 

  1. AMENDMENTS

We may update this Privacy Policy periodically. We will notify you of significant changes and encourage you to review this policy regularly.

Contact Us

If you have any questions or concerns about our Cookies Policy, please contact us at:

INFO@TIARATUXEDOEVENTS.CA